Overview

The University of Washington and all Health Sciences schools and programs, including Speech and Hearing Sciences, require that incoming graduate students participate in the Health Sciences Immunization Program (HSIP) provided through Campus Health Services. Participation in the Health Sciences Immunization Program is mandatory and the requirement cannot be waived.

As part of enrollment in HSIP, students are required to complete and send documentation of their protection against a number of vaccine-preventable diseases and surveillance for tuberculosis. All vaccine and tuberculosis surveillance requirements follow the guidelines set by the Center for Disease Control and Prevention (CDC) for health care personnel. Students may not opt out of these requirements unless there is a documented medical contraindication.

Students should be aware that CDC recommendations may change during a student’s tenure in a UW health sciences degree program and the University will communicate any changes via the HSIP program.  If the CDC recommendations change after students meet the initial HSIP program requirements, our policy is that students will be required to become compliant with the updated CDC recommendations, until the completion of their degree program.

During your University coursework and training you will be in close contact with clients, patients and subjects, some of whom who may be ill or immuno-compromised. This means you are at high risk for certain infections and you may pose a high risk to vulnerable client/patient/subject populations with whom you work. Adhering to the HSIP program immunization requirements protects all parties.

Cost & Services

For the 2017-2018 academic year, each student will pay a mandatory fee of $111 for enrollment in HSIP.  This fee will be charged to student accounts on a quarterly basis ($27.75 per quarter) and will cover:

  1. The administrative costs related to processing and storing your health related immunization documentation. This includes the review, data input and compliance status reporting to our department. It also includes providing students with Individual Immunization Summary Reports for use in documenting required immunizations for clinical rotations.
     
  2. Any follow-up costs and procedures related to a Bloodborne Pathogen (BBP) exposure while enrolled in your clinical degree program. If ever a student has a BBP exposure at a clinical site, they are assured financial coverage for and access to the University’s BBP exposure process (e.g., post-exposure assessment, diagnostic lab testing, and post-exposure prophylaxis medications) which includes exposure to HIV, hepatitis B and hepatitis C.
     

Requirements & Forms

The HSIP website contains all of the policies, procedures and forms you will need to meet the program requirements. Students are required to visit this website and review all of the requirements and procedures carefully. During your review, pay close attention to the following information and forms which you will need to complete:

  1. HSIP Immunization Form
    This form and all supporting immunization documentation must be submitted ELECTRONICALLY to HSIP at myshots@uw.edu this is due July 27, 2017.
     
  2. HSIP TB Screening Form D
    All students must complete a TB screening before entering the UW in the fall.   Students have three options for meeting initial and annual requirements.   History of BCG is not a contraindication to TB testing.  Please read the TB requirements carefully as one option may take up to three weeks to complete.  Proof of completion of the TB screening will be submitted with your immunization documentation.  This form and any supporting immunization documentation must be submitted ELECTRONICALLY to HSIP at myshots@uw.edu. Please be sure to use Form D. This should be completed on or after August 1, 2017 but before September 27, 2017.

Immunization information is NOT sent to the SPHSC department but to the UW Health Sciences Immunization Program (HSIP) directly at myshots@uw.edu. Throughout the graduate program, required immunizations and tuberculosis screenings must be maintained and documentation provided electronically to HSIP (e.g., scanned copies of immunization records, lab reports of titer result, medical records containing such data, etc.). Please note that the HSIP can place a hold on your registration at any time during the graduate program for non-compliance with immunization requirements.
 

Due Dates

HSIP requires all immunization documentation from new students at least two months prior to the first day of classes. Thus, as new students in Speech and Hearing Sciences you are required to submit your immunization information no later than July 27, 2017. You must also submit your TB screening information no later than September 27, 2017.

Without immunization verification you are unable to register and therefore cannot take advantage of student services such as housing, childcare, and UPASS, which require you be a registered student. Additionally, practicum and clinical training involving clients and patients can begin as soon as your second week of school. You will not be permitted to participate in clinic at the UW until you provide HSIP with the up-to-date, required information, so please send in your information by the July deadline.
 

Typhon Documentation

In addition to submitting all immunization documentation directly to HSIP at myshots@uw.edu, students must upload proof of immunizations via an Individual Immunization Summary Report generated by HSIP to the Typhon Allied Health Student Tracking System. Students do not turn in hard copies of immunization records to the department, but do need to upload an Individual Immunization Summary Report to the Typhon system by September 29, 2017 and every time his/her immunization records are updated with HSIP.

Please request this report directly from HSIP by emailing myshots@uw.edu once all of your immunization documentation is complete.  Many of you will be completing the Hep B series and this will take place over several months. Once you have the series in process, you can request an immunization report. You will not be considered out of compliance as long as you are working toward completing the series in accordance with the timeline given to you by HSIP.